Prepare a readable plain-text newsletter

Build the text version as its own document

A plain-text newsletter should still communicate its subject, sections, and call to action without relying on color, button styling, or an image. Keep a readable link destination next to any action that would otherwise be a styled button.

If your draft comes from a chat or Markdown editor, remove common styling first and inspect links. Do not assume an image's alt text or a complex table becomes a complete prose explanation. Rewrite those sections deliberately when the relationships matter.

Pick a width without breaking destinations

Plain Text Formatter reflows paragraphs to a chosen character width and includes any indentation within that width. Leave paragraph preservation enabled when sections need gaps. Use short representative paragraphs to check that a heading is not absorbed into the body.

Long unbroken URLs can exceed the width when long-word breaking is disabled. That can be preferable to inserting a break into an address. Enabling splitting is a display choice, not a guarantee that a receiving email client will reconstruct the original destination.

Test the actual delivery preview

Copy the formatted result into the system that will deliver it. Inspect narrow and wide previews, links, line endings, and the plain-text alternative to any HTML version. Editor soft wrapping and literal newlines are different: an apparent visual row does not always belong in the source.

Compare names, amounts, dates, and any exact quoted copy after reflow. Keep sign-up, unsubscribe, and sender information according to your sending platform's requirements. This formatter does not send mail or validate a mailing list.

Worked example

Read the update and share your notes with the team.

Read the update and share
your notes with the team.

Words are rewrapped to the selected width. The wording stays in order; delivery preview remains a separate check.

Maximum characters per line:

25

Leading spaces per line:

0

Preserve paragraph breaks:

On

Break long words:

Off

Open Plain Text Formatter